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Aspen City Camp Rules & Policies

Within the Aspen Parks and Recreation Department, we offer many different camps to keep kids busy and having fun. We're always on top of current and fun activities to keep things exciting and new. As well as camps, we offer resources for different childcare programs to help parents feel secure and informed about who is caring for their children. Please see our PARENT HANDBOOK for the most updated information on Camp policies and procedures. Email our Camps Supervisor at or call us at (970) 920-5140 if you have further questions.

Youth will participate in a state-licensed program with qualified counselors. Aspen City Camp is a State of Colorado licensed program and follows all State Regulations. For state rules and regulations, please visit:


Children ages 5—10 years of age, Kindergarten through 4th Grade.


After School Club Hours:

3:15—5:30pm M, T, W, TH, F
1:15—5:30pm Early Release Weds

Full Day Fun Camp/Summer Camp Hours:

Drop-off: 8:00-9:00am
Pick-up: 4:00-5:00pm


Children must be locally enrolled in a Roaring Fork School District to be eligible to attend.

Parents must pre-register their children prior to their first day of camp. Health forms, waivers, and immunizations records must be completed and submitted in full annually to for all children before they can attend camp. Please email the Camp Supervisor for an email invite to ePACT.

Once health forms are uploaded to ePACT, daily registration and payment can be done online at www.aspenrecreation.comRegistration must be completed online 48hrs before attending.

Please note: incomplete forms may delay the start date of your child.

Afterschool Club: $15.00
Afterschool Club Early Release Wednesdays: $20.00

Full Day Camp & Summer Camp: $51.00 online
**We may also charge other fees for special activities and field trips. Parents will be notified in advance.**


Aspen City Day Camp is only accepting local residents of the Roaring Fork Valley to our programs at this time. All campers must provide proof of RFV residency prior to attending and must be attending a RFV school district. Proof of Residency can be confirmed with the following document types:
1. Tax Assessment
2. Driver's License from Pitkin, Garfield, or Eagle County Zip Codes:
81611, 81612, 81650, 81652, 81649, 81620, 81615, 81621, 81601, 81647, 81655, 81637, 81623, 81642, 81623, 81602, 81632, 80423, 81654, 81656, 81636, 81635, 81621, 81645, 81631, 80463, 80426, 81658, 81657
3. Vehicle Registration from Pitkin, Garfield or Eagle Counties
4. Pay stub from business operation in Pitkin County


The tuition fee covers most expenses for activities, trips, tours, and special events. However, certain field trips and activities may require an additional fee. If so, we will provide parents with adequate notice on the schedule and may collect cash at Check In or Check Out prior to the date of the activity. Children will not be permitted to attend the activity without payment. *Financial assistance is available for families who qualify, contact the Camps Supervisor for more information.

Children will not be permitted to purchase anything while out on special activities or field trips. Children should come prepared with their own packed lunch and snacks each day.


Cancellation requests should be emailed to at least 48 hours prior to scheduled camp date in order to receive credit for the day to use towards future camp dates. Requests received inside the 48 hour policy will not receive credit. The Camp Supervisor will issue credits for cancelled days to the household account used to purchase the day. All credit and cancellation questions, issues, and requests should be directed to the Camp Supervisor.
Scholarship Families, Please Note: Failure to notify the Camp Supervisor of children's absence (no call/no show) from scheduled programming will result in the applicable day's registration fee being assessed to your account. Repeated unnotified absences may result in the termination of scholarships and financial aid.


Afterschool Club

  • Snacks
  • Proper Attire for Daily Activities & Weather (Snow boots, jacket, gloves/hat, rain jacket, etc.)
  • Early Release Wednesdays: Swimsuit & Towel

Full Day & Summer Camp

  • Lunch
  • 2 Snacks, minimum
  • Filled Water bottle with closable cap, labeled with child's name
  • Close-toed shoes
  • Proper Clothing (raincoat, jacket, hat, as season & activities requires)
  • Backpack
  • Sunscreen, labeled with child's First and Last name
  • Swimsuit & Towel

Children will be responsible for their own belongings. Items that are easily lost or of significant sentimental or monetary value should not be brought to camp. Aspen City Day Camp and the counselors are in no way responsible for lost, misplaced, or stolen items. Toys, money, cell phones, or anything of value should not be brought to camp unless it is noted otherwise on the schedule.

Please check the schedule daily for additional items campers might need each day.


Every morning and afternoon, the parent or guardian of the child will sign them in and out. Parents may be required to use their ePACT QR Code at Check in and Check Out; QR Codes can be found once parents log into their ePACT account. Children will not be allowed to leave with another individual unless the individual is authorized and listed on the “Sign In/Out” waiver on ePACT. Children aged 8 and older may sign themselves out to go to another extracurricular activity with written permission from the parent or guardian. Camp Supervisor must have written permission from parent/guardian prior to allowing child Self Sign Out Privileges.
*These rules are in accordance with State Regulations.


Children can be dropped off anytime between 8:00am and 9:00am (Full Day Camp/Summer Camp), 3:00pm for Afterschool Club, or 1:15pm for Early Release Wednesdays at the designated meeting place and must be checked in via ePACT every day.

  • Campers may NOT be dropped off before 8:00 am for Full Day Camp and Summer Camp as there will not be a supervisor available
  • Children MUST be dropped off on time (no later than 9:00am), as often the group will have a scheduled activity at another location
  • Children who arrive after 9:00am for Full Day/Summer Camp with no notice will not be accepted

—Full Day/Summer Camp: Children can be picked up anytime between 4:00pm and 5:00pm at the designated meeting place, unless it is indicated to parents that we will be arriving late from an activity. The Camp Supervisor will make all contact with parents if this is the case.

—Afterschool Club: Children can be picked up anytime between 3:00 and 5:30 pm at the designated meeting location (1:15 and 5:30 pm for Early Release). *For Early Release days, it is likely we will be on a short field trip. Please contact the Camp Supervisor to arrange pick up prior to 3:45pm.


  • Children MUST be picked up by 5:00 pm for Full Day Camp/Summer Camp OR 5:30 pm for Afterschool Club/Early Release Wednesdays.
  • If parents are late in picking up their children, they will be charged a fee of $10.00 cash for every 5 minutes late, due at the time of pick up.
  • Camp counselors are advised to stay on site until all children are picked up.
  • The police will be contacted by 6:00 pm for Full Day Camp/Summer Camp or 6:30 pm for Afterschool/Early Release if parents/guardians do not come for their children and staff are not able to get in touch with the parent/guardian and other listed contacts.

In accordance to the Colorado State Dept. of Health & Human Services our camp can accommodate 110 children daily. A ratio of 1:9 (one staff member to nine children) will be kept when only one counselor is on staff. Once the 10th child shows up, a second counselor must be on duty. Once 2 counselors are on site a 1:15 ratio is required. During activities that happen in and around water, a 1:10 ratio will be kept, in accordance with state regulations. Many times, our day camp has a 1:10 ratio. The Camp Supervisor is responsible for planning staff ratios. All staff members counted in the ratio hold a current First Aid/CPR Certification.


Aspen City Day Camp will be taking field trips and participating in special activities throughout the year. All field trips & special activities will be listed on the camp schedule at least 2 weeks in advance. If parent/guardians do not agree with or have a concern with the field trip, please contact the Camp Supervisor or 970-319-4242. Parent/guardians will be notified of any changes to the field trips & special activities as soon as possible by the Camp Supervisor.


It is the practice of the City of Aspen Day Camp to follow the guidelines as set forth by the Motion Picture Association. We will watch G and PG rated movies and programs only. TV will not be watched at camp. Any movies which are of a different rating will require a signed permission slip from parents/guardians.


Aspen City Day Camp will be transporting children in and around Aspen and down valley for some field trips. We will be utilizing RFTA (the public bus system) as well as City of Aspen vans with drivers who have completed a training course provided by the city. Please be sure to sign the transportation permission slip waiver on ePACT.

While traveling in City of Aspen vans, all children will wear seat belts and remain seated at all times. In the event of a roadside emergency, children will be transported back to camp locations by another City vehicle.


Visitors must check-in at camp with a counselor. Visitors must sign in on the visitor sign in sheet and present one form of identification. Visitors may not check out any children without sign in/out permission slip signed by parent or guardian. Staff must be informed by parent/guardian before visitor's arrival.


The City of Aspen Day Camp has a no pets policy. No pets are permitted at any camp function at any time. This is for the safety of our campers and staff.
Under the ADA, service animals are working animals, not pets. The work or task a service animal has been trained to provide must be directly related to the person's disability. Dogs or other animals whose sole function is to provide comfort or emotional support do not qualify as service animals under the ADA. Service animals are, of course, always welcome at Aspen City Day Camp.
Please contact the Camp Supervisor to arrange any accommodations needed for service animals.

In accordance with state licensing and the American Disabilities Act, we offer services to children with special needs. We work in partnership with local non-profits in order to offer excellent care to children who have special needs. A meeting with parents is required prior to enrollment to determine special accommodations needed.


All camp staff are trained in first aid and CPR. If your child becomes ill or injured during camp hours, you will be asked to come pick them up. Injury reports will be reported immediately.

All children who have fever, antibiotics, diarrhea, or vomiting must not attend camp for 24 hours. Children who come to camp sick will be sent home. Credits will not be given if a child is sent home early due to sickness.

If, at any time throughout the year, your child develops a medical condition, please notify us so that we can be aware of the situation. You may be required to fill our additional paperwork at this time.

In any event of illness, injury and accidents parents will be contacted immediately.


Children and staff must be excluded from programming when they have certain symptoms of illness, including if campers are unable to participate or staff members are unable to perform the functions required for their position.

  • A “child” means any child enrolled in the camp program.
  • A “staff member or staff” means any person working or volunteering to perform duties in the camp.


Staff are responsible for observing children at drop off and throughout the day for signs of illness. If a child arrives at the facility or school with signs of illness that require exclusion, they may not be accepted to camp that day. If a child develops symptoms of illness that require exclusion during the time of care, the parent/guardian will be contacted to pick up the child at the earliest possible opportunity. The child will be provided with a place to rest which is separate from the other children until the parent/guardian arrives. The child may return to camp based on the requirements in How Sick is Too Sick, the Infectious Disease Guide, or as directed by their health care provider or public health professional.

Any child who has a fever, diarrhea, is vomiting, or are taking antibiotics must not attend camp for 24 hours. Children who come to camp sick will be sent home with no refunds available.


The Camp Supervisor is responsible for observing the staff for signs of illness throughout the day. If a staff member is not well enough to work, they will be asked to go home and may return based on the requirements is How Sick is Too Sick, the Infectious Disease Guide, or as directed by their health care provider or public health professional.


Some of our staff has been certified in Medication Administration. Medication cannot be administered without parental permission and doctor’s orders for each medication prescribed. Permissions must be renewed annually.

Any child who requires medication that may need to be administered or carried while at camp must have documentation on file and must speak with the Camp Supervisor before the medication will be allowed at camp. This includes ALL over the counter medications.

  • All medications must be kept in their original container, with the child’s name, birth date, the medication name, dosage amount, time to be given, route to be given, and expiration date clearly legible.
  • A Permission for Medication form must also be filled out and on file with the child’s other medical forms.

If an emergency Epi Pen or inhaler is needed, we ask parents to provide one for us to keep and treat as we do with all other medication. The emergency medication will be taken with us for all field trips.

Campers who wish to carry their medication by themselves must have a complete Self Carry form on file prior to the medication being allowed at camp and being self-carried with Doctor’s instructions in a secure location in their backpack. We may ask for your child to demonstrate competency in self-administering their medication before they will be allowed to self-carry.

Sunscreen & Bug Spray—are considered medication by the state; please mark “yes” on the ePACT Camper Heath Registration Form if you would like counselors to apply your children’s sunscreen. Campers who bring their own sunscreen and/or bug spray must have the bottle labeled clearly with their first and last name.
Personal sunscreen and bug spray will not be shared between campers or staff.

Please contact the Camp Supervisor if you have a child who requires medication at camp.


In the case of inclement or excessively hot weather, children and staff will seek shelter inside their camp facility and will participate in gross motor activities. If on a field trip, the staff will seek refuge in a safe environment suited for supervision of the campers until campers can safely return to the camp facility.


If an incident occurs within the camp facility which requires evacuation, the children will be moved a safe distance away from the emergency. If an immediate evacuation from the camp facility is necessary, the children will be moved to the Red Brick Recreation Center, parents will be notified and asked to show ID at pick up. Random practice drills will take place, so children and staff know what to do in case of an emergency. In he event of a natural disaster, the children will be cared for until the parents are able to pick them up.

All children and staff will participate in training drills. If there is a child with special needs, additional assistance will be provided as necessary.


The City of Aspen Day Camp staff ensures the safety of your child at all times. Each day and for each activity counselors will take roll call. In the event of a missing or lost child, counselors will stay at the site until the child is found. Parents will be notified if the child is missing for more than 15 minutes.


As required by Colorado State Department of Social Services, staff are required to read and sign a statement defining child abuse and neglect pursuant to state law and outlining the staff member’s personal responsibility to report all incidents of child abuse or neglect according to state law. If abuse or neglect is suspected, it must immediately be reported to Pitkin County Adult & Family Services, 0405 Castle Creek Rd, Aspen, CO (844) 264-5437 or local law enforcement.


Discipline is the guidance, encouragement and support that we use to influence children as they learn and grow.

Our staff is trained to identify the social, emotional, and developmental needs of each child and work hard to do so. In order to provide our campers with a safe, supervised environment, we must adhere to certain guidelines and expectations for appropriate behavior. The framework for these guidelines will foster responsibility, self-discipline, growth and judgment within our campers. If we feel that your child's behavior endangers the safety of the other children, parents/guardians will be notified. A meeting with the parent/guardian will be set up to work with the family to develop a pan of action or Better Behavior Plan. We work closely with the elementary school counselors and can refer children to them with parent permission. If behavior persists and we determine that the child is a danger to themselves or other children, we may choose to suspend your child for a predetermined amount of time. When the child returns to the program, if your child is still a danger, we will then discuss if we are the best program to be caring for your child. A removal of your child would be our very last resort.

We encourage parents or guardians to communicate with the camp coordinator and staff as often as possible regarding concerns, to ask questions or simply to inquire about their child's day.


Aspen City Day Camp is enrolled in a childcare program that is licensed by the Colorado Department of Human Services. The license indicates that the program has met the required standards of the operation of a childcare facility. If you have not done so, please ask to see the license. We want to hear from you if you have questions or concerns about your child’s care. We will make every effort to resolve any issues or concerns you have about the program.

Complaints regarding suspected licensing violations must be reported to:
Colorado Department of Human Services, Division of Child Care
1575 Sherman Street, Denver, CO 80203-1714

Complaints regarding the actual program should be reported to the Camp Supervisor or Operations Manager.
Camp Supervisor:
Lyndsey Jackson
Cell: 970-319-4242 | Office: 970-920-5140

Operations Manager:

Jay Slater
Cell: 970-404-9997 | Office: 970-920-5140

Please read carefully before signing. This is a legally binding agreement.

Through your purchase of the activities and use of the facilities as referenced herein, you agree to all the terms and conditions contained herein and give up your right to bring a course of action to recover compensation or obtaining any remedy for any injury to yourself of your property or for your death, however caused, arising out of your participation in the activities referenced herein or in use of City of Aspen facilities, now or anytime in the future.

Acknowledgement of Risk

I hereby acknowledge and agree that the activities referenced herein and the use of associated City facilities for those activities has inherent risks, including the risk of serious injury, paralysis and death. I have full knowledge of the nature and extent of all risks associated with my use and participation of the activities referenced herein and the use of City owned facilities.

In consideration of my participation in the activities referenced herein and the use of City owned facilities, I, the subscribing user and participant, agree to release and on behalf of myself, my heirs, representatives, executors, administrators and assigns HEREBY DO RELEASE, the City of Aspen, its officers, agents, sponsors and employees from cause of action, claims, or demands of any nature whatsoever, including, but not limited to, a claim of negligence, which I, my heirs, representatives, executors, administrators and assigns may now have, or have in the future on account of personal injury, property damage, illness, death or accident of any kind, arising out of or in any way related to my participation in the activities referenced herein or in the use of City owned facilities, whether that participation or use is supervised or unsupervised, however the injury of damage caused, including, but not limited to, the negligence of the City of Aspen, its officers, agents and employees. In consideration of my participation and use of City owned facilities, I ,the subscribing user and participant, agree to indemnify and hold harmless the City of Aspen, its officers, agents and employees from any and all causes of action, claims, demands, losses or costs of any nature whatever arising out of or in any way related to my participation or use of City owned facilities. The terms of this Agreement shall be in full force and effect on the date hereof, the date(s) upon which I participate in the activities referenced herein, and on any other occasion when I may participate or use City owned facilities to participate in the activities referenced herein.


Vision - To preserve, enhance and provide access to our recreational facilities, parks, open space and trails.

Philosophy - Scenic views of the natural environment are one of the community’s greatest assets and the reason many people choose to visit or make the Aspen area their home. Maintaining and improving easy access to public lands throughout the UGB is equally important.

The City and County have made great strides in the acquisition of open space during the last 40 years. The further acquisition of open space parcels should focus on wildlife habitat, the protection of scenic resources, trail connectivity and recreational uses.

The City and County have dramatically expanded the regional trails network in recent decades. Further trail development should focus on connections between existing trails to further improve this outstanding network for the purpose of supporting an outdoor lifestyle, easy access to outlying public lands and to provide increased opportunities for the use of trails by commuters in both summer and winter.

The City’s recreation programs and facilities have become a valuable asset for year-round residents as well as building on the community’s reputation as a center for high quality recreation. These programs and facilities must be constantly reassessed and revitalized in order to maintain one of the most valued features of the Aspen area.


In the event that the User of said activities and the associated City facilities is under 18 years of age, I hereby represent that I am legally appointed or natural guardian of the participant as herein subscribed and that he or she is participating thusly with my full knowledge and consent; and that I join in the execution of the above Acknowledgements of Risk and Releases and Indemnifications and agree to the terms thereof and do hereby bind myself, my heirs, executors, personal representatives and assigns.

Hospital and Medical Release

As parent or legal guardian of the minor participant, I DO HEREBY CONSENT to the giving of emergency medical care or treatment of my son or daughter by any professional medical nursing staff of the Aspen Valley Hospital, or any other hospital, or any licensed physician, which in their judgment is required in case of accident or medical emergency incurred during said minor's participation of use of City owned facilities.


Collecting your personal information helps the Aspen Parks & Recreation Department (APR) to better understand what you need from us. We use your information to:
Manage and improve the Website,
Personalize our services to you,
Administer and operate your account,
Process your orders,
Tell you about important changes to the Website and our services,
Understand your shopping behavior to develop and improve our products and services,
Manage promotions, competitions, customer surveys and questionnaires,
Check and verify your identity, and prevent or detect crime,
We may share your personal information across the Aspen Parks & Recreation Department (APR) so we can provide you with relevant products and services.

Your personal information is safe with us and will never be released to companies or organizations outside of APR. We may use and share anonymized information outside of APR. However, we would like to reassure you that this never includes your personal information. ("the Website"), and,,, and/or, etc. ("the Portals") are owned and operated by The Aspen Parks & Recreation Department (APR) of the City of Aspen, located in Aspen, Colorado. This policy, together with our Terms and Conditions, explain how APR may use information we collect about you, as well as your rights over any personal information we hold about you. Please read this policy and our Terms and Conditions carefully; by accessing the Website you confirm to have understood and agreed to them.

Information we collect about you

We collect information about you when you:
Visit the Website, and other sites accessible from the Website,
Register with and/or buy any passes, classes, events, products or services on the Website,
Take part in promotions, competitions, customer surveys and questionnaires,
Contact us eg in writing, call customer services,
We may supplement the information we collect about you with information we receive from other sources eg. public registers such as the electoral roll. This allows us to assess the accuracy of the information we hold about you in order to send you relevant offers and information.

Using your information

Collecting your personal information helps APR to better understand what you need from us. We use your information to:
Manage and improve the Website,
Personalize our services to you,
Administer and operate your account,
Process your orders,
Tell you about important changes to the Website and our services,
Understand your shopping behavior to develop and improve our products and services,
Manage promotions, competitions, customer surveys and questionnaires,
We may share your personal information across the APR Department so that we can provide you with relevant products and services. Your personal information is safe with us and will never be released to companies outside of APR.

We may use and share anonymized information outside of APR. However, we would like to reassure you that this never includes your personal information.

Fun Pass (Membership Card) information
We access the information recorded through the use of your Fun Pass (Membership Card) to help us improve our service to you and to make our communications more relevant.

Marketing and research

If you agree, we may contact you:

  • With offers and information about APR products or services
  • With offers and information about APR partners' products or services
  • For customer research eg. to help improve our services

Of course, the choice is entirely yours, but if you say you do not want to receive marketing information from us this will prevent you from receiving great offers or promotions that may be of interest to you.

When you register online you can access a "Contact Preferences" page that allows you to tailor our communications to your preferences. To change your contact preferences simply click "Your Account" in the top frame and click "Your Contact Preferences". If you do not want to receive communications from us, select your choices by using the boxes available on that page.

We like to hear your views to help us improve our service. From time to time, we may contact you to ask your opinions. Again, if you do not want to be contacted for this purpose, make your choice on the "Contact Preferences" page.


In order to comply with new rules, we use a system of classifying the different types of cookies which we use on the Website. The classification explains more about which cookies we use, why we use them, and the functionality you will lose if you decide you don't want to have them on your device. Please be reassured that we are always working on privacy and cookie-related improvements to the Website.

What is a cookie?

Cookies are text files containing small amounts of information which are downloaded to your personal computer, mobile or other device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognizes that cookie. Cookies are useful because they allow a website to recognize a user's device.

Persistent Cookies - These cookies remain on a user's device for the period of time specified in the cookie. They are activated each time that the user visits the website that created that particular cookie.

Session Cookies - these cookies allow website operators to link the actions of a user during a browser session. A browser session starts when a user opens the browser window and finishes when they close the browser window. Session cookies are created temporarily. Once you close the browser, all session cookies are deleted.

Cookies do lots of different jobs, like letting you navigate between pages efficiently, remembering your preferences, and generally improve the user experience. They can also help to ensure that adverts you see online are more relevant to you and your interests.

You can find more information about cookies at

Cookies used on the Website

A list of all the cookies used on the Website by category is set out below.

Strictly necessary cookies

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These cookies are essential in order to enable you to move around the Website and use its features, such as accessing secure areas of the Website. Without these cookies services you have asked for, like online purchases via our shopping cart, cannot be provided.

These cookies remember choices you make to improve your experience. By using the Website, you agree that we can place these types of cookies on your device.

These cookies allow the Website to remember choices you make (such as your user name, language or the region you are in) and provide enhanced, more personal features. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customize. They may also be used to provide services you have asked for such as watching a video or commenting on a blog. The information these cookies collect may be anonymized and they cannot track your browsing activity on other websites.

Targeting cookies

These cookies collect information about your browsing habits in order for us to make offers that are relevant to you and your interests.

These cookies are used to determine information relevant to you and your interests. They are also used to limit the number of times you see any of our offers, as well as help measure the effectiveness of an offering campaign.

Using browser settings to manage cookies
The Help menu on the menu bar of most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie and how to disable cookies altogether. You can also disable or delete similar data used by browser add-ons, such as Flash cookies, by changing the add-on's settings or visiting the website of its manufacturer.

However, because cookies allow you to take advantage of some of the Website's essential features, we recommend you leave them turned on. For example, if you block or otherwise reject cookies you will not be able to add items to your Shopping Cart, proceed to Checkout, or use any of our products and services that require you to Sign in. If you leave cookies turned on, remember to sign off when you finish using a shared computer.

Disclosing your information

We will never disclose your information to anyone outside APR except where we have your consent or where we are required or permitted to do so by law.

Other websites

The Website may contain links to other sites which are outside our control and not covered by this policy. The operators of these sites may collect information from you that will be used by them in accordance with their policy, which may differ from ours.

to our policy
This policy replaces all previous versions and is correct as of 2024. We reserve the right to change the policy at any time.

If you have any questions, please contact us at